MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY

Office of Rental Assistance and Homeless Solutions

Exhibit 1 – Continuum of Care

Annual Planning Update

October 1, 2017 – September 30, 2018

Due Date: September 1, 2017 at 5:00 p.m.

Exhibit 1 & attachments listed below must be mailed in one envelope to:

Juliann Kline

Rental Assistance & Homeless Solutions

MSHDA

735 E. Michigan Avenue

PO Box 30044

Lansing, MI 48909

Mailing Questions:

Contact Juliann Kline: 517-241-1440 or klinej1@michigan.gov

General Questions:

Michelle Edwards - edwardsm6@michigan.gov – 517-241-1156 - Regions 6, and 10

Candace Morgan – morganc@michigan.gov – 517-241-3049 – Region 1, 2, and 3

Stephanie Oles - oless@michigan.gov – 517-241-8591 - Regions 4 and 7

Nicole Schalow – schalown@michigan.gov – 517-335-1852 – Regions 5, 8, and 9

Documents to be submitted with Exhibit 1

ESG Memorandum of Understanding (click on title) (form)

CoC By-Laws or Operating Principles (if already on file w/no change, do not send)

Position Description of Housing Resource Specialist

Key Person Security Agreement (MSHDA 1796c) (click on title) (HARA HCV form)

HARA Memorandum of Understanding (click on title) (HARA HCV form)

Fair Housing Policy Form (click on title)

I (insert name of chair)_ _________________________________________, verify that a copy of Exhibit I has been made available to participating CoC members.

Michigan State Housing Development Authority

Exhibit 1 Continuum of Care	Annual Planning Update

October 1, 2017 - September 30, 2018

CoC Contacts

Name of Continuum:

Counties Included in Continuum:

Continuum of Care Coordinator:
Agency:	Title:
Phone:	e-mail:
Address:
City:	Zip:
Signature:	Date:

Continuum of Care Chair:
Agency:	Title:
Phone:	e-mail:
Address:
City:	Zip:
Signature:	Date:

Continuum of Care Chair:
Agency:	Title:
Phone:	e-mail:
Address:
City:	Zip:
Signature:	Date:

Signature from the four Key Stakeholders

Signature of this form signifies that the community’s four (4) key stakeholders in the Action Plan (formerly known as Plan to End Homelessness) (Continuum of Care Chairperson, Community Collaborative Chairperson, Director of the local Department of Health and Human Services) have received and reviewed the 2017 - 2018 Continuum of Care Planning Update, Exhibit 1.

Continuum of Care Chairperson:
Title:	Agency:
Phone:	Email:
Address:
City:	Zip:
Signature:	Date:

Community Collaborative Chairperson:
Title:	Agency:
Phone:	Email:
Address:
City:	Zip:
Signature:	Date:

County Director of Health & Human Services:
Title:	Agency:
Phone:	Email:
Address:
City:	Zip:
Signature:	Date:

Director of Community Mental Health:
Title:	Agency:
Phone:	Email:
Address:
City:	Zip:
Signature:	Date:

CoC Planning Narrative

Specific Names of CoC Organizations/Persons	Interagency Service Team Members	Geographic Area Represented	Sub-populations Represented, if any* (For example, SMI, SA, VETS, HIV/AID, G)
State Agencies: Local Government Agencies: Public Housing Authorities (PHA): McKinney Vento School Liaisons: Nonprofit organizations: (includes Faith-Based organizations): Business/Business Associations: Homeless/formerly homeless persons: Other, such as: Law Enforcement Hospital/Medical Funders:

Subpopulations Abbreviations:

Chronic (CH)

Disabled (D)

Dual Diagnosis (DD),

Families (F)

General Homeless Prevention (G)

Persons with HIV/AIDS (HIV/AIDS)

Seriously Mentally Ill (SMI)

Single Adults (S)

Substance Abusers (SA)

Veterans (VA)

Youth (Y)

4.	Action Plan (formerly known as 10-year plan)

MSHDA is committed to working with all communities to strengthen effectiveness in their Action Plans and Prevention and Rapid Re-Housing activities.

a.	Has your community revised your Action Plan to align with the federal Opening Doors Strategic Plan? If so, please enter the date:

b.	What are your CoC’s top three goals for 2017-2018?

c.	How will you measure your success in achieving these goals?

5.	Funding Sources

Emergency Solutions Grant (ESG) funding is a mainstay source to preventing homelessness and to re-house people living in homelessness; however, it is not intended to be the community’s entire funding source. ESG cannot supplant existing resources. List all sources of current funding within the community that are available for housing and prevention services to the homeless.

Funding Sources	Agency Administering Funds	Amount of Funding Received	Activity Targeted	Grant Term
Federal Funds
Community Services Block Grant (CSBG)
Emergency Food & Shelter
ESG – Direct from HUD, i.e. Independent Jurisdiction
FEMA
McKinney-Vento Dept. of Education
SHP
HUD CoC Programs
State Funds
Community Mental Health
DOC
Domestic Violence
Local DHHS Contracts (e.g. ESP, Hotel/Motel vouchers)
MSHDA (Initiatives)
SSVF
Other:
LOCAL GOVERNMENT FUNDS
City
County
Township
Other:
Private
Foundations
United Way
Salvation Army
Other
Additional Funding:

6. For communities receiving HUD CoC Funding:

How much funding was received in 2016-2017 from you HUD CoC Applications and how much has been spent?

7. Fairness of Funding

a.	Describe the community funding decision making process/procedure, e.g. list the funding committee members, the name of the agency they represent, and their contact information:

b.	Describe the funding process: how and why allocations were made, e.g., how do these funding decisions support the CoC’s goals?

c. Fairness of funding description.

8.	Community Crisis Plan

List the HARA’s hours of operation your community’s crisis plan after regular business hours:

9.	SPDAT

How does your CoC coordinate and prioritize clients in different programs, e.g., Rapid Rehousing, Transitional Housing and Permanent Supportive Housing, based on the SPDAT score?

If your community decided on a threshold for Rapid Rehousing, please describe the process and how the threshold was determined:

Explain the referrals process for shelters once the VI SPDAT has been completed:

Explain the referral process within your community in getting clients connected to the HARA:

How many VI-SPDAT’s and F-VI-SPDAT’s were done from 7/1/2016-6/30/2017? Please attach HMIS report.

How many Full SPDAT’s were completed from 7/1/2016-6/30/2017? Please attach HMIS report.

Who in your CoC/LPB is the recognized person completing the full SPDAT?

10. HUD CPD-17-01 – Issued January 23, 2017

a. Who is the lead in your LPB/CoC for completion of the policy and procedures outlined in this notice?

Complete and return the checklist. (The Notice and Checklist are attached.)

11. Housing Resource Specialist Each HARA is required to employ a Housing Resource Specialist that builds relationships with landlords and works to find housing for people who are homeless. Provide the name(s), contact information of the Housing Resource Specialist(s) who will be working at the Housing Assessment and Resource Agency (HARA).

Attach position description.

12. Homeless Preference Specialist with knowledge of Project Based Vouchers Each HARA is required to have a person that enters names on the Housing Choice Voucher Homeless Preference Waiting List and updates the list quarterly. In addition, the HARA is required to have a staff member that is knowledgeable of Project Based Vouchers.

Provide the name and contact information for the staff person at the HARA that maintains the Homeless Preference Waiting List and person with knowledge of Project Based Vouchers in the area. (This may/may not be the same staff member.)

13. Public Relations

Explain how your CoC will build public support to ending homelessness in your community. How will you engage with public officials, McKinney-Vento school liaisons, local CMH and other community leaders to ensure successful outcomes?

14. SSI/SSDI Outreach, Access and Recovery (SOAR)

Please name the SOAR case managers serving in your CoC Jurisdiction.

If not, what efforts are being made to secure a SOAR trained case manager?

15. Veterans

Does your community have a By-name List for Veterans? If not, please indicate

when one will be created:

Has your CoC created a Veteran Committee? If so, list dates and times of their meetings:

A Veteran report is required to be submitted to your MSHDA Homeless Assistance Specialist by the 15th of each month for your CoC. Please list who is responsible for completing this report and their contact information:

16. Performance and Outcomes

Explain the process your community will use to measure the performance of programs receiving ESG assistance. If there is no process in place, what steps are being taken to create measure performance?

Describe your Corrective Action Plan for a program that is not meeting their outcome performance:

Does your community use Continuous Quality Improvement (CQI)? If so, please describe the CQI process being used to improve program performance:

Describe how HMIS data is being reviewed and evaluated to measure program performance and success in your CoC:

New: Based on HMIS data from 2015 provide the following data from the new System Wide Performance Measures. questions will be asked on the revised Progress Reports):

Total number of homeless identified in the county:

Number of persons/households homeless for the 1st time:

Number of successful housing placements:

Length of time clients/households remained homeless:

Number of successful housing placements:

To the extent to which a client/household exits homelessness to Permanent housing destinations, how many returned to homeless within 6 months? 12 months? 24 months?

17. CoC Meeting Schedule

It is mandatory for the CoC to provide the MSHDA Homeless Assistance Specialists with the following:

Meeting Agendas

Meeting Minutes and other pertinent events/information

Please Note: Only CoC/Homeless Coalition meeting information needs to be submitted in the chart below.

Meeting Date	Time	Location & Address

18. Disclosure of Community Financial Assistance Guidelines

The MSHDA ESG Policy and Procedures manual provides a complete chart outlining the assistance, qualifications, and guidelines for processing Rapid Re-Housing and Homeless Prevention Financial Assistance. Communities are permitted to apply stricter guidelines, but with limits found in the chart below. No other added guidelines will be accepted. MSHDA will have final approval of additional guidelines.

Please disclose any additional guidelines your CoC implemented below:

MSHDA ESG Key Policies Addressing Financial Assistance	Additional CoC Guidelines Disclosure Log
Income below 30% AMI	If you select to set a cap below 30% AMI please disclose:
Homeless Prevention Financial Assistance	If you select to not provide Homeless Prevention Financial Assistance please disclose:
Rental Arrearages up to 3 months maximum	If you select to set a cap below 3 months please disclose:
Leasing Assistance 6 months maximum (Note, no more than 6 months total in combination with Rental Arrearages)	If you select to set a cap below 6 months please disclose:
Security Deposit up to one month’s rent	If you select to set a cap below one month’s rent please disclose:
Utility Deposits and Utility Arrearages capped at $1,500 per household per year for the combination of the 2 categories.	If you select to set a cap below $1,500 please disclose:
If your community selected to require participants to contribute to a portion of rent please disclose: